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Operations Assistant in Plovdiv

Дата на публикуване:
30 юни 2022 г.
Валидна до:
15 юли 2022 г.
Фондация "Смокиня"
Пощенски код:
ул. Бетовен №12
+359 88 865 328O
Ел. поща:

Smokinya Foundation contributes in creating a world that works for everyone out of love, care and cooperation.

Smokinya Foundation realizes its vision and values through educational programs for people 16 years old and up. We host international interns, as well as we train, coach, mentor, educate, and support people in developing competences and make empowering choices for their life, education, and career.

We have partnered in over 120 projects in the past 6 years and we have sent more than 600 participants in educational short-term and long-term mobility all across EU and beyond.

Smokinya Foundation is accredited for Erasmus+ youth 2021-2027, and has a Quality label for European Solidarity corps 2021-2027. We are expanding our team to meet strategic objectives.

About the position Operations Assistant
  • Overseeing the complex process of our work, taking action to initiate and support towards solutions, training, and supervision of team members. Ensuring positive internal team environment and external relationships with partners.

What you get?

  • On-boarding orientation
  • Training, job shadowing and guidance
  • Mentoring and Coaching
  • Dynamic never-get-bored routine
  • Experience in an international team 18-37 yo
  • Transferable competences development (soft skills, project management, fundraising)
  • Relevant base salary with clear steps for development and growth

  • Provide administrative support to senior staff
  • Take part in fundraising activities
  • Schedule and facilitate meetings
  • Manage logistics
  • Coordinate workplace tasks and events
  • Prepare reports
  • Communication with authorities, donors, and partners
  • Supervise team advancement
  • Represent the foundation to events and meetings
  • Report weekly to senior staff
  • Training and mentoring team members and external youth
  • Organise paperwork - digital and hardcopies


  • Result oriented and solution focused
  • Experience in grant projects is a strong advantage (Erasmus+, European Solidarity Corps, Horizon Europe, ESF etc)
  • Experience in NGO processes and projects is and advantage
  • Critical thinking and ability to remember and coordinate complex processes and tasks
  • Clear communication and coordination skills
  • Intolerance to excuses and blaming
  • Resilience and ability to handle VUCA situations
  • English and Bulgarians languages fluency (spoken and written)
  • Courage to learn and make mistakes
  • Computer literacy (Google Suite, MS Office and Zoom, Slack, Slite)
Distribution of work-load
  • 50% grant writing and administrative paperwork (conformity, reports, proposals)
  • 30% people communication and management
  • 20% field work (visits, events, external meetings)
How to apply? Deadline is 15 July 2022

Be sure you read all above carefully in detail.
Submit your application, using this link.
We will contact the shortlisted applicants.

Location in Plovdiv

Remember, we want to hear from you and meet you!
Everything is trainable, if you have an attitude to learn and develop!

Only short-listed candidates will be contacted. Thank you for the understanding!

Should you have any questions, contact us using the details on our profile.
  • Smokinya Foundation is an organisation in public benefit.
  • Smokinya Foundation is a non-profit, non-governmental, non-political organisation.
  • Smokinya Foundation is an equal opportunity organisation and does NOT discriminate on any basis.

GDPR rules require your consent that we use and process your data (emails, name, phone number).
All data will be processed only and exclusively regarding this job opening.
Should you have questions, or requests, please contact Smokinya Foundation.