MSF Harmanli Project: Supply Chain Officer

Position:                        Supply Chain Officer  

Project:                          MSF EU Migration

Location:                        Harmanli, Bulgaria

Starting Date:                Immediately

Duration:                       Contract until December (with high possibility of extension)

Médecins Sans Frontières (MSF) is an international independent medical and humanitarian action-driven organization that offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation. The MSF movement is built around 5 Operational Centers (OC) supported by 23 sections and offices worldwide. MSF provides medical and humanitarian assistance to the refugee and migrant populations fleeing conflict in their home countries.

At Médecins sans Frontières (MSF), we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. Our diversity fuels our innovation and connects us closer to our beneficiaries and the communities in which we work.   We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, ethnicities, religions, beliefs, and ability status and all other diversity characteristics.

MSF was present in Bulgaria in 2014, during a six months intervention to respond to the migratory emergency; massive arrival of migrants from the Middle East.

This year, a new project has been set up in Harmanli, South-East Bulgaria, providing primary health care inside the Reception and Registration Centre with a medical team composed by a medical doctor, a nurse, a psychologist and a translator/cultural mediator.

Main Purpose

Organizing and supervising the daily supply chain activities and the teams associated, according to MSF protocols and standards in order to ensure the optimal running of the project.

Accountabilities

•       Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and ensuring they perform the tasks linked to their role.

•       Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities.

•       Monitoring and ensuring a smooth-running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.

•       Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data.

•       Communicating with customers, keeping them up to date concerning their orders status and prioritizing procurement and transport according to their needs

•       Collecting claims from the field, analyzing causes and making corrective actions.

•       In collaboration with the Supply Supervisor (if any) and in coordination with the HR department, supervising the associated processes when needed (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.

•       Informing the Logistics / Supply Manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making.

•       Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission.

Qualifications

·       Essential secondary education.

·       Desirable experience with NGOs.

·       Driving license is mandatory.

·       English and Bulgarian language is mandatory.

·       Computer literacy (word, excel and internet).

Competencies

·       Results and Quality Orientation.

·       Teamwork and Cooperation.

·       Behavioral Flexibility.

·       Commitment to MSF principles.

·       Cross-cultural awareness.

·       Stress Management.

·       Driving License.

Post Conditions

·       Annual gross salary: According to MSF Salary Policy.

·       Reimbursement of travel expenses and relocation package (for full time contracts) will be considered.

·       Health Insurance.

To apply

Please send your CV and a motivation letter in English quoting reference code “Base and Facilities Officer Harmanli” in the subject line of the e-mail at MSF-Harmanli-FinHRManager@msf.org

Closing date: 13/08/2023

All applications will be treated in strictest confidentiality.

Only shortlisted candidates will be contacted