Finance Manager – IJM Bulgaria

INTERNATIONAL JUSTICE MISSION®

International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world.

International Justice Mission (IJM) has implemented a collaborative approach to combating violence against those vulnerable for the last 23 years in 20 field offices around the world, including Africa, Asia, Europe, North and South America, by collecting international best practices in tackling human trafficking. The capacity building model of criminal justice system transformation implemented by IJM includes individual support for survivors, support for government initiatives and jointly proposing policy changes to strengthen criminal justice systems (CJS) to respond effectively to human trafficking.

International Justice Mission launched its European Anti-Trafficking Program at the end of 2019 with the goal of supporting governments across Europe to end impunity for cross-border trafficking. By 2030 IJM seeks to strengthen cross-border collaboration among criminal justice system actors and to create a network of civil society partners across Europe that will ensure a continuum of care for victims and accountability for perpetrators, leading to a significant reduction in the prevalence of human trafficking across Europe.

For 25 years, IJM has pioneered the work to protect vulnerable people from violence. 9 out of 9 times in the last decade, IJM’s Justice System Strengthening Projects have reduced slavery and violence between 50 and 85% for very large populations of people in poverty. As we grow to expand our impact to protect 500 million people from violence by 2030, we are seeking a Finance Manager to support the implementation of a robust Measurement, Evaluation, Research, and Learning (MERL) framework for the project in Bulgaria, which is a part of the European Anti-Trafficking Program.

The selected person will work closely with the European Anti-Trafficking Program (EATP) finance team.

The Finance Manager will ensure effective financial operations, strategy and grant accounting for IJM Bulgaria, ensuring timely and accurate financial reporting. The Finance Coordinator will liaise with key internal and external entities, including coordination with IJM’s external accounting firm for regulatory and tax compliance.

Key Result Areas:

The success of this role is measured by the following KRAs:

1. IJM’s financial actions are strategic and carefully accounted for.

2. IJM complies with all grants and donor compliance requirements.

3. Contributes to efficient programs and grants management and implementation including proposal development, reporting, and grants monitoring.

4. Effective allocation of costs to different grants/cost centers.

5. IJM complies with all financial and statutory requirements of Romania.

1. Assist leadership with budget management, projections, major purchases and financial reporting.

2. Support the Bulgaria senior leadership team to know Finance department needs.

3. Communicate financial and grant information to the Director of Operations and Finance Director of EATP.

1. Conduct training courses for staff members to increase compliance with Finance policies and grant requirements.

2. Participate in IJM training and development programs.

1. Reporting

a. Ensure the timely completion of monthly accounting entries in Quick Book IJM reporting system. Submit reports including the monthly finance packet to support the month-end close process of IJM.

b. Post transactions in Quick Books accurately ensuring the right class of accounts, projects and grants are charged.

c. Ensure the supportive documents and files are ready for statutory external audit and other forms of audit by IJM and partners.

d. Coordinate with the EATP Finance and Accounting Director to expeditiously resolve all issues of accounting including findings from internal reviews.

2. Accounting

a. Collaborate with IJM’s external accounting firm and coordinate with it to ensure full compliance with regulatory and tax requirements.

b. Ensure all documents and transactions details are submitted in time, on a monthly basis to the External accounting service provider for local montly bookeeping.

c. Perform monthly review of Bulgaria Trial Balance to ensure accurate and timely recognition of costs and revenues, in line with Bulgarian fiscal requirements.

d. Ensure all tax requirements on PAYE, WHT annual returns are complied with.

e. File corporate taxation returns as well as NSSF returns and documents in cooperation with the relevant local authority and follow up on all pending returns if any.

f. Liaise with external accounting service provider, to ensure salaries and benefits are properly calculated and booked on a monthly basis, in line with Bulgarian legislation.

3. Budgeting and planning (Grant & Non-Grant)

a. Ensure all -expenditures (Grant and non-grant) are properly charged and adequately supported in accordance with donor regulations and best practice.

b. Review and analyze the monthly BvA reports for Grant and Non-Grant expenditure, provide explanation and details on the major variances, while ensuring that the same is regularly shared with program and operations staff as appropriate.

c. Regular updates with Regional Specialist FP&A to discuss and review any potential budget deviation or budget reallocation for IJM Bulgaria to ensure effective budget management and resource allocation.

d. Provide financial setup and eventual support the Europe HUB regarding all finance related matters (budgeting process, cost allocation, coordination with EATP as required) to ensure all finance activities are performed in line with IJM standards, policies and procedures

e. Coordinate quarterly and annual forecast process for IJM Bulgaria, to ensure timely submission of the revised forecast in line with IJM internal calendar. Perform data input in the ADAPTIVE Planning tool.

f. Support grant implementation through expenditure review, analysis and reporting to give clear visibility on budgets and spending for effective management and compliance of the award and donor terms and conditions to prevent financial and reputation risks to IJM.

g. Provide Financial support to local, regional or global management for any new grant or donation proposal development.

4. Cash management:

a. Monthly and daily operational cash management for IJM Bulgaria including bank payments and petty cash transactions, to ensure funds availability for daily activity.

b. Prepare monthly Cash Flow forecast and HQ request for funds in line with IJM Treasury process.

c. Manage relationships with banking institutions to ensure adherence to local Regulations

5. Compliance & Governance

a. Ensure adherence to Internal Controls and IJM’s internal policy and procedures in all aspects of the financial management for the field office.

b. Maintain comprehensive internal controls on grant and financial management system, sub-grants, and audit requirements.

c. Maintain Inventory of Equipment and other fixed assets as per local and global requirements and also the tax records (eg. VAT) for grants to support donor filings and award close-pit processes.

d. Create and maintain a local Supplement to the IJM Field Office Finance Manual (FOFM) for the office.

e. Maintain confidentiality and security of all financial, privileged, and/or sensitive information.

1. Bachelor’s degree in Finance or Accounting.

2. Five or more years of experience in Accounting, Reporting, Finance Planning, or similar position.

3. Computer literate with proficiency in MS Excel, Word, Outlook, and preferably QuickBooks.

4. Experience in a non-profit organization and supporting teams with grant funding will be an advantage.

Technical Competencies:

1. Understanding of the accrual-based accounting, double entry principles, and system based financial management.

2. Experience with foreign currency, US GAAP accounting and IT management preferred.

3. Knowledge of local laws affecting financial reporting and control requirements.

4. Knowledge of grant management and reporting.

Non-Technical Competencies:

1. Passionate commitment to IJM’s mission and values including bridge building and professional.

2. Servant leader, humble.

3. Courageous, ability to think creatively and innovatively.

4. Attention to detail, organized and disciplined with priorities.

5. Professional in demeanor, appearance, writing and oral communication.

6. Works well under stress with a sustained positive attitude.

7. Exceptionally high level of honesty and integrity.

8. Intelligent, creative and proactive problem solver.

9. Diplomatic and flexible with strong service ethics.

10. Ability to contribute outside of the designated areas of responsibility, team player.

Application Process:

h. Please submit Resume/CV, Cover Letter, in one document to bulgaria@ijm.org (IJM reserves the right to contact only the selected candidates)

i. Initial interview in Bulgarian and English

j. Technical Interview in English

k. Assessment Task

l. Final Interview

m. Reference Check

n. Job Offer