Operations Assistant

Operations & Project Lead
Location: Plovdiv | Type: Civil contract + Performance Bonuses

We don’t just need a dreamer; we need an architect who is ok to play and to get their hands dirty.

At Smokinya Foundation, we work in a VUCA world. Things change fast, and we use Agile methodology to stay ahead. We are looking for an accountable, practical leader who is just as comfortable managing a complex budget spreadsheet as they are troubleshooting logistics on-site or leading a team meeting.

What You’ll Actually Be Doing

• You’ll turn big ideas into backlogs and sprints. You’ll oversee project lifecycles from the first brainstorm to the final report.
• You’ll identify funding, write technical applications, and people and tasks. You need to be "at home" in a laptop-heavy environment for 4-5 hour stretches of deep work.
• When a training event happens, you ensure the gears turn. This means solving real-time problems, managing documentation, and ensuring compliance.
• You will coach our team and ESC volunteers. You’ll facilitate the "rhythm" of the office—keeping meetings focused and the culture collaborative.
• Building and maintaining relationships with international donors and local partners.
• Who You Are (The Practical Version)
• You are solution-oriented. When a problem pops up, you fix it rather than just reporting it.

Your mindset and experience

• You’re a power user of Google Workspace, Slack, and Canva. You don't mind the "screen time" required to get the job done.
• 2+ years in operations or projects. If you’ve worked in the NGO sector, even better.
• You understand (or are eager to master) Agile people and project management.
• You can write a professional proposal in English and negotiate a contract in Bulgarian.
• A degree in Business or Management is great, but your proven ability to deliver results is what we care about most.

What’s In It For You?

• Civil contract + performance-based bonuses
• A workspace that values "love, care, and cooperation" without sacrificing efficiency and professional growth.
• Training and growth opportunities.
• Traveling for work assignments in Bulgaria and abroad.
• Competitive remuneration given the NGO context.

How to Apply

We want to see your practical side. Please submit:

• Your CV
• A Cover Letter: In your own words, tell us about a time you solved a complex logistical problem or managed a difficult project.

Deadline: 15 FEB 2026
Final Selection: 1 MAR 2026

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