Кариера в НПО

Office Manager (Educational Projects & Operations)

Обявата е изтекла Вижте тук актуалните предложения за работа, стаж и доброволчество

Дата на публикуване:

16 април 2026 г.

Валидна до:

08 май 2026 г.

Име:

Фондация "Смокиня"

Област:

Пловдив

Град/Село:

Пловдив

Пощенски код:

4000

Адрес:

ул. Бетовен №12

Телефони:

+359 88 865 328O

Ел. поща:

info@smokinya.com

Тип:

Работа

ФОНДАЦИЯ СМОКИНЯ

Office Manager (Educational Projects & Operations)

Plovdiv, Bulgaria

Civil contract (граждански договор)

Erasmus+ & European Solidarity Corps environment

Start: ASAP or 15 May 2026

Workload: 38–40 hrs/week

Format: Primarily on-site (Plovdiv), limited remote work, 7-8 h / day office, and / or field work

Run the space. Hold the structure. Make things happen.

Smokinya Foundation is looking for a practical, organized, and reliable Office Manager to keep our daily work flowing.

This is not a “desk-only” role. You’ll help run an international youth hub with projects, volunteers, and real responsibility.

Who We Are

Smokinya Foundation is a youth-focused NGO based in Bulgaria, working to create a world that works for everyone out of love, care, and cooperation. It provides opportunities for young people to learn, grow, and take initiative through Erasmus+ and European Solidarity Corps projects. The organization uses experiential and non-formal education to support personal development, leadership, and self-awareness. Smokinya operates both in urban and rural contexts, including a developing international training center in the village of Mrachenik. Through its work, it connects local and international communities, empowering young people to turn ideas into meaningful action.

We work with Erasmus+ and the European Solidarity Corps.

Youth (16–35) from across Europe
Trainings, volunteering, and community projects
Base in Plovdiv + rural center in Mrachenik
Small team → real ownership → real impact

What You’ll Actually Do

Keep the office running

Organize schedules, priorities, and workflows

Maintain documents, systems, and internal structure

Handle admin, coordination, and day-to-day operations

Support international projects

Work with ESC volunteers & Erasmus+ participants

Prepare documents, lists, and info packs

Coordinate logistics (travel, accommodation, materials, schedules)

Be the communication bridge

Communicate with partners and stakeholders

Coordinate between team, volunteers, and projects

Represent Smokinya clearly and professionally

Support events & activities

Help organize trainings, workshops, and youth events

Prepare spaces, materials, and timelines

Solve real-time problems during activities

Keep people and systems in sync

Support volunteers and team members

Track tasks, calendars, and progress

Improve processes—not just follow them

What the Work Actually Looks Like

Support 3–5 active projects at once
Work with 4–12 ESC volunteers
Help run 2–5 events per month

Reality:

60% coordination & digital work
40% on-the-ground (events, logistics, people)

Some periods are calm. Others are intense. You need to be comfortable with changing pace and responsibility, including occasional work outside standard hours.

Who You Are

Organized and reliable—you follow through
You take initiative (you don’t wait to be told) and create quality results
Comfortable in an international, fast-changing environment
Able to manage multiple priorities without losing structure
You are aware of NGO sector in Bulgaria (with all it's pros and cons)

You enjoy both:

focused computer work
real-world coordination

Skills

You can handle calls, emails, and coordination in English without stress
Fluent Bulgarian (spoken & written)
Google Workspace, Slack, Canva (or similar)
Experience in coordination / admin / NGO work = strong plus
Driving license = strong advantage

How We Work

Small team → less structure, more accountability
Not everything is perfectly systematized—you help shape it
Direct communication, fast decisions, real ownership
You operate independently day-to-day, with strategic direction from the core team

What Success Looks Like

Projects run on time and stay organized—even in unpredictable situations
Volunteers feel supported, clear, and engaged
Systems are more structured than before you joined
Communication enables work instead of blocking it

What You Get

Start with civil contract → potential full-time role (after ~6 months)
Real ownership and visible impact
Mentoring, feedback, and learning by doing
Unmatched opportunities for personal and professional development within our NGO and our international partners.
Travel opportunities for work and / or learning diverse competences related to youth work, coaching, project management, grant writing.

Work across:

Location is Plovdiv, where we have an office space in the very centre.
Occasional travel to Mrachenik (rural project space)
Competitive NGO compensation + growth potential (depends on your experience, and motivation, yet you could expect at 3 and 6 months we do reviews and eventual raise is possible + annual bonuses)

Growth Path

Office Manager → Operations Lead → Project / Program Manager

Growth depends on performance and results, typically within a ~2-year timeframe.

Selection Process